Job Postings: Finance Office Administrative Assistant and Pastoral Offices Administrative Assistant

POSITIONS CLOSED: Both of these positions have been filled as of June 12, 2017. Applications are no longer being accepted. 

The Diocese of Tyler is seeking applicants for two full-time positions: Administrative Assistant for the Office of Finance and Administrative Assistant for the Offices of Catechesis and Youth/Young Adult Ministry.

Position 1: Administrative Assistant for the Office of Finance

Reports to: Director of Finance

Essential functions and responsibilities include: processing daily logs; scheduling and arranging all travel activities including arrangements for hotel, airfare, and ground transportation; acting as a liaison with diocesan priests, other departments, senior staff, and outside agencies; serving as translator to the finance officer and supporting staff as needed; handling confidential and non-routine information via telephone calls or email communication; opening, sorting, and delivering all finance office mail; preparing all disbursement requests for finance office; assisting finance officer with filing as available; assisting finance office with all meetings including preparation of materials for meeting packets, ordering  food or refreshments, and preparation of the meeting space.

Qualifications and requirements for the position are as follows:

  • High school diploma or equivalent.
  • Three years administrative experience.
  • Demonstrated skills in Excel, Word, Publisher preferred.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work with little or no supervision, to accept responsibility and complete assigned work in a timely manner.
  • Ability to establish and maintain cooperative and effective working relationships with others.
  • Fluent in English and Spanish (verbal and written).

Position 2: Administrative Assistant for the Offices of Catechesis and Youth/Young Adult Ministry

Reports to: Director of Sacramental Catechesis and Director of Youth Evangelization

Essential functions and responsibilities include: performing clerical tasks required in routine correspondence and reports; establishing and maintaining filing systems; preparing responses to routine correspondence for supervisor’s signature; contacting parishes, priests, catechists and parish youth ministers; document translation; editing monthly newsletter; creating flyers and presentations; maintaining event registrations; maintaining calendars; assisting at diocesan events and retreats; maintaining resource center.

Qualifications and requirements for the position are as follows:

  • High school diploma or equivalent.
  • Two years administrative experience.
  • Demonstrated skills in Excel, Word, Publisher and PowerPoint preferred.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work with little or no supervision, to accept responsibility and complete assigned work in a timely manner.
  • Ability to establish and maintain cooperative and effective working relationships with others.
  • Fluent in English and Spanish (verbal and written).

For consideration for the above positions, please complete the following form:

Diocese of Tyler Application for Employment (PDF)

And send with cover letter and resume to:

Finance Administrative Assistant Position
      – or –
Catechesis/Youth Administrative Assistant Position
Attn: Diocese of Tyler 
Human Resources
1015 ESE Loop 323
Tyler, TX 75701
djones@dioceseoftyler.org 

 

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